Delivery challan format in Excel, Word and PDF
A delivery challan travels with goods that are moving without being sold yet: to a job worker, to a customer on approval, to an exhibition. Download a ready format, or read what it has to contain.
Free to download and use. Hindi + English version
Last updated: 10 October 2026
When a delivery challan is used
Rule 55 of the CGST Rules allows a delivery challan in place of a tax invoice when goods are transported:
- for job work, to the job worker and back;
- for reasons other than a sale, such as goods sent on approval, for an exhibition or between your own places of business in the same state;
- when the quantity is not known at the time of removal, as with liquid gas;
- for a sale, when the tax invoice could not be made at the time the goods left. The invoice is then issued after delivery.
What a delivery challan must contain
- Challan number and date: the number is consecutive, up to 16 characters, unique within the financial year.
- Your name, address and GSTIN (the consigner), if registered.
- The consignee's name, address and GSTIN (or UIN), if registered.
- HSN code and description of the goods.
- Quantity, provisional where the exact quantity is not known.
- Taxable value.
- Tax rate and tax amount (CGST, SGST or UTGST, IGST, cess), where the goods are being transported for supply to the consignee.
- Place of supply, for a movement to another state.
- Signature.
Three copies
A delivery challan is made in triplicate: the original for the consignee, a duplicate for the transporter and a triplicate for the consigner. The format prints all three markings in one line; strike out or delete the two that do not apply to a copy.
E-way bill
Goods moving on a delivery challan still need an e-way bill when their value is above the notified limit. It is generated on the government's e-way bill portal, and its number goes on the challan. SahiBill does not generate e-way bills.
What is in the download
- Excel: each line's value and tax amount and the totals work themselves out. A second sheet explains how to fill it.
- Word: the same layout, to edit in Word or Google Docs.
- PDF: a blank A4 form to print and fill by hand.
How to fill the Excel format
Type over the brackets
Put your business name, address, GSTIN and bank details where the format says [Your business name] and so on.
Fill the white cells
Replace the example lines with your own items. One line per item: quantity, rate and discount.
Leave the grey cells alone
They are worked out for you, and so are the totals. Print on A4 or save as PDF.
Or let SahiBill make it
In SahiBill, turn on Delivery challan in Settings and it appears beside your other documents. Pick the party and the items, choose whether amounts print on the challan, and share the PDF or print it. When the goods are sold, turn the challan into an invoice instead of typing it again.
This page is a plain-language summary, not tax or legal advice, and the rules change. Read the GST Council's note on tax invoices and other documents and the current rules on the CBIC website, or ask your CA. SahiBill is an independent app and not a government app.
Delivery challan questions
Is GST charged on a delivery challan?
Not when goods move without a sale, as for job work or on approval. The tax rate and amount are filled only when the goods are being transported for supply to the consignee.
Is a delivery challan the same as a tax invoice?
No. A challan shows that goods moved; a tax invoice shows that they were sold. When goods sent on a challan are sold, a tax invoice follows.
Do I need an e-way bill with a delivery challan?
Yes, when the value is above the notified limit. Generate it on the e-way bill portal and write its number on the challan.
How many copies of a delivery challan are needed?
Three: the original for the consignee, a duplicate for the transporter and a triplicate for you.
What do I write as the reason for transport?
The actual reason: job work, sale on approval, exhibition, branch transfer, or supply where the invoice will follow.
Related
Challans, invoices and stock in one place
SahiBill makes the challan and turns it into an invoice when you sell. No ads. Works without internet.